Digitization Guide

Please use the guide below to help you digitize your soccer artifacts, specifically papers and photographs. You can also download a PDF copy of this guide.

Items Required

Flatbed Scanner

For general scanning of photographs or paper, a generic flatbed scanner or all-in-one printer will suffice. To digitize slides and negatives, you will need a special scanner with a built-in transparency unit and film holders (included but not built-in), but this type of scanner is more expensive. The Epson Perfection V600 Color Photo, Image, Film, Negative & Document Scanner is a good product.

Slide Tray

When you remove the document mount, it allows the scanner’s backlight to be used, but you need a slide tray to hold the slides or film in place on the glass. A slide tray is required to scan slides and film, so be sure you order a scanner with one of the slide trays included. The Epson Perfection V600 Color Photo, Image, Film, Negative & Document Scanner is sold with a slide tray when purchased new. Otherwise, you can purchase a slide tray separately.

Photo-Editing Software

If you plan to edit any of the scans, you will need photo-editing software. Photoshop is a great product, but also a costly one. GIMP (GNU Image Manipulation Program) is a free alternative, which you may download from http://gimp.org/downloads/.

Gloves

Nitrile gloves are the best to wear while handling photograph or documents. Archival white cloth gloves often are “one-size fits all” but typically not an accurate fit for larger hands and are prone to catching on and/or tearing documents.

Scanning Process for Documents and Photographs

Documents

Step 1: Open your scanner’s lid

Step 2: Place the document on to the scanner

Step 3: Close the scanner’s lid

Step 4: Open your computer’s scanning program

Step 5: Customize your scan settings.

1. Mode: Professional Mode
2. Document Type: Reflective
3. Document Source: Document Table
4. Auto Exposure Type: Photo
5. Image Type: 24-Bit Color
6. Resolution: 600 DPI or higher [lower than 600 DPI is low quality]
7. Document Size: [should autodetect]

Step 6: Click “PREVIEW”

Step 7: Align the square around the image you wish to scan

Step 8: Click “SCAN” to bring up “File Save Settings”

Location: [your choice]
File Name Prefix: [change if you wish]
File Name Start Number: [change if you wish]
Image Format Type: JPEG

Step 9: Click “OK”

Step 10: Open your photo-editing software

Step 11: Crop the scan further if necessary

The following are optional steps:

Step 12: Rename the file from the automated File Name to be more specific

Step 13: Return to the scanning program

Step 14: Click “SCAN” to bring up the “File Save Settings”

Location: [your choice]
File Name Prefix: [your choice, change if you wish]
File Name Start Number: [change if you wish]
Image Format Type: PDF

Step 15: Click “OK”

Step 16: Open your photo-editing software

Step 17: Crop the scan further if necessary

Step 18: Rename the file using the same File Name in Step 12

Photographs